An outsourced finance team for engineering and design firms. Clean monthly financials, retainage and receivables on every package, with project margins and cash forecasting on our CFO packages.
A sample firm with made-up numbers. Move the sliders to match yours.
Engineering work rarely lines up with the calendar. Projects run for months, invoices follow milestones, and clients hold back retainage until the job is done. What you billed and what you earned are almost never the same number.
Meanwhile payroll goes out every two weeks, and the next project has to be won before the current one ends. Without a clear view of backlog, a busy quarter can hide a thin one coming.
We set up your books so every project has its own numbers and retainage never slips. On our CFO packages, we add project margins and a cash forecast so you can see what's ahead.
Every package includes clean books, monthly financials and your portal. The deeper project metrics come with our CFO packages, and percent complete and backlog from your project management software are part of custom reporting.
CFO packages: Revenue, labor and costs by project, so margins are visible while there's still time to act.
Custom reporting: Revenue earned as the work progresses, built from your project management software, with billing ahead of or behind the work tracked on the balance sheet.
Every package: Amounts held back by clients tracked until release, so nothing slips through at closeout.
Custom reporting: Signed work not yet billed, set against what your team can deliver.
Every package: Who owes what, including retainage, and for how long.
CFO packages: We help you forecast cash, plan hiring against backlog and price the next proposal.
Bank accounts reconciled, reviewed and closed by the 10th.
Billing and retainage brought up to date on every active project.
Receivables, retainage and cash, compared with last month. On CFO packages, project margins too.
Your portal updates with the month's numbers and a note on what changed.
Click through a made-up fixed-fee contract, from signing to closeout.
Yes, as part of our custom reporting, since it needs progress data from your project management software. We track earned revenue against billing on each project and record the difference, so your P&L reflects the work actually done. Your CPA confirms the method that fits your contracts.
Yes. Retainage is tracked by project until the client releases it, so it gets billed and collected at closeout.
Most firms track time and budgets in a separate tool. On every package, we keep billing, retainage and your books in QuickBooks Online in agreement. Bringing project data from that tool into your reporting is part of our custom reporting.
On a CFO package, yes. We forecast payroll, milestone billings and collections so you can see tight months coming and plan around them.
Engineering firms use the same flat monthly packages as every other client, priced by the work involved, not by the hour. Every package includes clean books, retainage tracking, monthly financials and your portal. Project margins, cash forecasts and pricing help come with our CFO packages.
Start with a free conversation. We'll learn about your business, walk you through what makes sense for your situation, and give you a clear picture of what working together would look like.
